Compilation
Compilation starts with preparation.
A compilation engagement lives or dies by the quality of what arrives before the work begins. Missing bank statements, unreconciled trial balances, incomplete charts of accounts — the preparation is the bottleneck, not the accounting.
The preparation problem
A typical compilation file needs 15 to 25 documents from the client: 12 months of bank statements, the chart of accounts, the previous-year trial balance, loan agreements, shareholder resolutions, and more. Most firms chase these documents by email for 2 to 3 weeks before they can start. Every missing piece is a phone call, a reminder, a broken context switch. By the time the file is complete, the accountant has touched it four times without doing any actual accounting.
What Coalesc handles
Chart of accounts analysis
Upload the client's chart of accounts once. Coalesc maps it to the document checklist automatically — every account code gets the documents it needs, no manual mapping required.
Bank statement conversion
Twelve months of bank statements arrive as PDFs. Coalesc converts them to categorized Excel files using your chart of accounts, with running balance verification on every statement.
Completeness tracking
A live checklist that shows exactly what's arrived, what's missing, and what needs follow-up. The accountant opens the file and knows where things stand in seconds.
Automated follow-ups
Coalesc sends targeted reminders to clients for specific missing documents — not generic "please send your documents" emails, but "we're still missing your October bank statement."
How a compilation file gets prepared
Client sends
Documents arrive by email or client portal. No new app for the client to learn.
Coalesc classifies
Every document is identified (71+ types), matched to the mandate, and filed. Bundled PDFs are split automatically.
Gaps surface
The checklist updates in real time. Missing items are flagged. Follow-ups are sent.
Statements convert
Bank statements are converted to Excel with chart-of-accounts categorization and balance verification.
Accountant works
The file is complete, organized, and ready. The accountant starts with the accounting, not the preparation.
Works with your existing tools
Coalesc prepares the file. Your tools handle the rest.
“A client woke up Friday morning and sent me all of his stuff. I was able to process it in 10 minutes. Would have taken me 2-3 hours.”
Common questions
See what preparation looks like.
Upload a bank statement or a bundled PDF. See what happens in 30 seconds.