Bookkeeping
Bookkeeping runs on bank statements.
Every month, the same cycle: request the bank statements, wait for the client to send them, convert PDFs to a usable format, categorize transactions, and reconcile. Coalesc automates the first three steps so your team can focus on the last two.
The monthly cycle problem
Recurring bookkeeping clients generate the most predictable document needs — and the most repetitive collection work. Every month: bank statements, credit card statements, deposit slips, invoices. Every month: the same follow-up emails. Every month: the same PDF-to-Excel conversions. For a firm with 30 monthly bookkeeping clients, that's 360 collection cycles per year. The work isn't hard — it's relentless.
What Coalesc handles
Bank statement conversion
Bank and credit card statements arrive as PDFs. Coalesc converts them to categorized Excel files using the client's chart of accounts, with running balance verification on every statement.
Monthly checklist automation
For recurring clients, the checklist regenerates every month automatically. January's bank statements are tracked separately from February's. Nothing falls through the cracks across 12 months.
Chart of accounts categorization
Transactions are categorized against your client's specific chart of accounts — not a generic template. Coalesc learns vendor treatments and improves accuracy over time.
Client-specific memory
Coalesc remembers that Client A's "AMZN MKTP" is always office supplies and Client B's is always inventory. Every correction trains the system for next month.
How monthly bookkeeping gets prepared
Month closes
The checklist for the new period generates automatically. Bank statements, credit card statements, deposit slips — all tracked.
Statements arrive
Clients send statements by email. Coalesc identifies the bank, the period, and the account automatically.
PDFs convert
Bank statements are converted to Excel with transactions categorized against the client's chart of accounts.
Gaps flagged
Missing months or accounts are identified. Targeted follow-ups go to the client.
Bookkeeper works
Categorized transactions ready for import. The bookkeeper reviews and reconciles — no more manual data entry.
Works with your existing tools
Coalesc prepares the transactions. Your accounting software handles the reconciliation.
“We don't want to add employees. We want to work smarter.”
Common questions
See what preparation looks like.
Upload a bank statement or a bundled PDF. See what happens in 30 seconds.